Accounts Payable
About Us
The goal of the Accounts Payable Department is to disburse payments, in an accurate and timely manner while ensuring compliance with CSUEB and CSU policies and guidelines, as well as State and Federal laws and regulations. Activities include payments to vendors for goods and services, processing reimbursements, training and administration of the Procurement Credit Card (PCard) Program, providing supporting documentation for annual audits, providing travel and moving information to the campus community, submission of AP sales/use tax and issuing annual 1099-Misc forms.CSU Travel Policy Updates
- Mileage Rate Increases for Personal Car ($0.70) and Moving & Relocation ($0.21) - Effective Jan 1, 2025.
- Domestic Lodging Limit has been increased from $275 to $333 per night to adjust for inflation and align with other state public higher education institutions. - Effective Apr 18, 2024.
- Our campus will be implementing Meals and Incidental Expenses (M&IE) per diem, according to the updated - Effective Jan 1, 2024.
- Per diem rates for students and non-employees - standard per diem of $59 a day, and for 1st and last day of travel, it is up to 75% at the rate of $44.25.
Departmental Resources
When using the version, please select from USE A WORKFLOW.
Note that forms begin with the letters AP (e.g., AP-Check Request Form).
- Acknowledgement of Receipt Form
- Check Request Form (Instructions)
- Direct Deposit Form for Vendor ACH Payment- Please email accounts.payable@csueastbay.
edu to sign up - Direct Deposit Form for Employees- Please email accounts.payable@csueastbay.
edu to sign up - Global Travel Reservation Form for Students (Instructions)
- Hospitality Expense Form
- Hotel/Motel Transient Occupancy Tax Waiver (PDF)
- Invoice Approval Form (Instructions)
- Short Term Limited Scope Form (Instructions)
- STD261 - Authorization to Use Privately Owned Vehicles on State Business (Instructions)
- Travel Authorization Form (Instructions)
- Travel Expense Form- To be used by students and non-employees. (Instructions)
- Student Travel Expense Claim - Slides
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- VDR Department Form (Instructions)
- Catering Invoice Payment Workflow
- Check Request Guidelines
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- It is the policy of the 糖心Vlog (CSU) that reimbursement for hospitality expenses are appropriate, reasonable and serve a clear purpose consistent with the mission and fiduciary responsibilities of the CSU. This policy governs the manner and extent to which the CSU and its auxiliaries may provide hospitality to its employees, students, donors, guests, and volunteers. For more information, please refer to the Policies and Procedures section above.
- Paying Invoices to Vendors
- Signing PDF Documents in Adobe Acrobat Reader
- Student Reimbursements
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